Effective Date: October 3rd, 2024
This Privacy Policy describes how First Resonance and our affiliates (collectively "First Resonance," "we", “us” or "our") handle personal information that we collect though our websites and other digital properties that link to this Privacy Policy (collectively, the “Service”), through social media, in connection with our marketing activities, and through other activities described in this Privacy Policy.
First Resonance provides a web-based software platform that businesses use to manage their production workflows. In some cases, we process personal information on behalf of our business customers while providing services to them. This Privacy Policy does not apply to information that we process on behalf of our business customers. If you have concerns about the information we process on behalf of a business, please reference our Terms of Use.
Our websites, products and services are designed for businesses and their representatives. We do not offer products or services for use by individuals for their personal, family or household purposes. Accordingly, we treat all personal information we collect through the Service as pertaining to individuals in their capacities as business representatives and not their individual capacities.
Information you provide to us. Personal information you may provide to us through the Service or otherwise includes:
Third party sources. We obtain personal information from other sources, such as:
Automatic data collection. We, our service providers, and our business partners may automatically log information about you, your computer or mobile device, and your activity over time on our sites and other sites and online services. This information may include:
Other Data Collection Technologies. Some of the information that we, our service providers and third party partners collect automatically is collected through the following technologies:
We use your personal information for the following purposes or as otherwise described at the time we collect it:
Service delivery. We use your personal information to:
Research and development. We may use your personal information for research and development purposes, including to analyze and improve the Service and our business. As part of these activities, we may create aggregated, de-identified or other anonymous data from personal information we collect. We make personal information into anonymous data by removing information that makes the data personally identifiable to you.
Artificial Intelligence. We and our vendors may use artificial intelligence (AI) and machine learning technologies, including generative AI, to facilitate the processing of information described in this Privacy Policy.
Marketing and advertising. We and our third party advertising partners may collect and use your personal information for marketing and advertising purposes:
Compliance and protection. We may use your personal information to:
We may share your personal information with the following parties and as otherwise described in this Privacy Policy or at the time of collection:
Affiliates. Our subsidiaries and other corporate affiliates, for purposes consistent with this Privacy Policy.
Service providers. Companies and individuals that provide services on our behalf or help us operate the Service or our business (such as customer support, online chat functionality, fraud detection/prevention, security, hosting, email delivery, marketing, advertising, privacy preference management, fraud prevention, generative artificial intelligence, system operations, system observability and website analytics). These third parties may use your information only to help us operate the Service or our business as authorized under our contracts with them.
Business Transferees. We may disclose some or all of your information in connection with or during negotiation of any actual or prospective business transaction (e.g., mergers, financings, acquisitions or dissolution, transactions or proceedings involving sale, transfer, divestiture, or disclosure of all or a portion of our business or assets) to the parties to that transaction and their representatives. In the event of an insolvency, bankruptcy, receivership or similar proceeding, your information may also be transferred as a business asset.
Advertising partners. Third party advertising companies that collect information about your activity on the Service and other online services to help us advertise our services, and/or use hashed customer lists that we share with them to deliver ads on their platforms to those customers and similar users.
Professional advisors. Professional advisors, such as lawyers, auditors, bankers and insurers, where necessary in the course of the professional services that they render to us.
Authorities and others. We may disclose your information to law enforcement, government authorities and private parties if we believe in good faith that such disclosure is appropriate or necessary for the compliance and protection purposes described above.
You have the following choices with respect to your personal information.
Access or update your information. If you have registered for an account with us, you may review and update certain account information by logging into the account.
Rights Regarding Your Information. Depending on the state where you reside, applicable data protection laws may provide you with certain rights regarding your "personal information" or "personal data" as defined in such laws (collectively, for purposes of this section, "personal information").
Specifically, you may have the right to ask us to:
You may submit requests to exercise these rights via email to privacy@firstresonance.io . You may also submit access and deletion requests online here. We cannot process your request if you do not provide us with sufficient detail to allow us to understand and respond to it. Certain information may be exempt from these requests under applicable law. For example, we need certain information in order to provide the Service to you or comply with applicable law.
We may need to verify your identity to process your information/know, access, correction, or deletion request, and we reserve the right to confirm your residency. Depending on the sensitivity of the information you are requesting and the type of request you are making, to verify your identity, we may request that you provide information such as authentication into your Service account, government identification, personal identifiers we can match against information we hold about you, confirmation of your request using the email address or telephone number associated with your account, or a declaration under penalty of perjury, where permitted by law.
You may be able to designate an authorized agent to make a request on your behalf. To verify your authorized agent’s identity and authority to act on your behalf, we may require a copy of a valid power of attorney that you have signed and provided to your authorized agent. If you have not provided your agent with such a power of attorney, we may ask you to take additional steps to verify your request, such as by verifying your identity directly with us and providing proof that you have given the authorized agent signed permission to submit the request.
We may deny the request if we determine actions that could be harmful to First Resonance or our customer that the Service is provided. We urge you to reach out to the Service account owner to update or remove data on your behalf. Depending on applicable law, if we deny your request to exercise the above privacy rights, you may have the right to appeal the denial. You may do so through the same mechanism this Privacy Policy designates for the submission of the request.
Opt-out of marketing communications. You may opt out of marketing-related emails by following the opt-out or unsubscribe instructions at the bottom of the email, or by contacting us. You may continue to receive service-related and other non-marketing emails.
Cookie Choices. Most browsers let you remove and/or stop accepting cookies from the websites you visit. To do this, follow the instructions in your browser’s settings. Many browsers accept cookies by default until you change your settings. If you do not accept cookies, however, you may not be able to use all functionality of the Service and the Service may not work properly. For more information about cookies, including how to see what cookies have been set on your browser and how to manage and delete them, visit www.allaboutcookies.org.
Do Not Track. Some Internet browsers may be configured to send “Do Not Track” signals to the online services that you visit. While First Resonance attempts to honor do not track (“DNT”) instructions we receive from your browser, we cannot guarantee that First Resonance will always respond to such signals, in part because of the lack of common industry standard for DNT technology. To find out more about “Do Not Track,” please visit http://www.allaboutdnt.com.
Declining to provide information. We need to collect personal information to provide certain services. If you do not provide the information requested, we may not be able to provide those services.
Third party platforms. If you choose to connect to the Service through your social media account, you may be able to use your settings in your account with that platform to limit the information we receive from it. If you revoke our ability to access information from a third party platform, that choice will not apply to information that we have already received from that third party.
The Service may contain links to websites, mobile applications, and other online services operated by third parties. These links are not an endorsement of, or representation that we are affiliated with, any third party. In addition, our content may be included on web pages or in mobile applications or other online services that are not associated with us. We do not control websites, mobile applications or online services operated by third parties, and we are not responsible for their actions. We encourage you to read the privacy policies of the other websites and mobile applications and online services you use.
We employ a number of technical, organizational and physical safeguards designed to protect the personal information we collect. However, security risk is inherent in all internet and information technologies and we cannot guarantee the security of your personal information.
We retain personal information where we have an ongoing legitimate business need to do so (for example, to provide you with a service you have requested; to comply with applicable legal, tax or accounting requirements; to establish or defend legal claims; or for fraud prevention). When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize it or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.
We are headquartered in the United States and may use service providers that operate in other countries. Your personal information may be transferred to the United States or other locations where privacy laws may not be as protective as those in your state, province, or country.
European Union users should read the important information provided below about transfer of personal information outside of the European Union.
The Service is not intended for use by children under 16 years of age. If we learn that we have collected personal information from a child under 16 without the consent of the child’s parent or guardian as required by law, we will delete it.
We reserve the right to modify this Privacy Policy at any time. If we make changes to this Privacy Policy, we will notify you by updating the date of this Privacy Policy and posting it on the Service. If required by law we will also provide notification of changes in another way that we believe is reasonably likely to reach you, such as via email or another manner through the Service. Any modifications to this Privacy Policy will be effective upon our posting the modified version (or as otherwise indicated at the time of posting). In all cases, your continued use of the Service after the effective date of any modified Privacy Policy indicates your acceptance of the modified Privacy Policy.
Email: privacy@firstresonance.io
Mail: First Resonance, 600 Wilshire Blvd Suite 1500, Los Angeles, CA 90017 US
This section applies only to individuals in the United Kingdom and the European Economic Area.
Personal information. References to “personal information” in this Privacy Policy are equivalent to “personal data” governed by European data protection legislation.
Controller. First Resonance is the controller of your personal information covered by this Privacy Policy for purposes of European data protection legislation.
Legal bases for processing. The legal bases of our processing of your personal information as described in this Privacy Policy will depend on the type of personal information and the specific context in which we process it. However, the legal bases we typically rely on are set out in the list below. We rely on our legitimate interests as our legal basis only where those interests are not overridden by the impact on you (unless we have your consent or our processing is otherwise required or permitted by law). If you have questions about the legal basis of how we process your personal information, contact us at legal@firstresonance.io
Processing Purpose
Details regarding each processing purpose listed below are provided in the section above titled “How we use your personal information”.
Legal basis
Service delivery
Processing is necessary to perform the contract governing our provision of the Service or to take steps that you request prior to signing up for the Service.
Where we cannot process your personal data as required to operate the Service on the grounds of contractual necessity, we process your personal information for this purpose based on our legitimate interest in providing you with the Service you access and request.
Marketing and advertising
Processing is based on your consent where that consent is required by applicable law.
Where such consent is not required by applicable law, we process your personal information for these purposes based on our legitimate interests in promoting our business.
Research and development
Compliance and protection
These activities constitute our legitimate interests.
Compliance with legal obligations
Processing is necessary to comply with our legal obligations.
Actions we take with your consent
Processing is based on your consent. Where we rely on your consent you have the right to withdraw it any time in the manner indicated when you consent or in the Service.
Use for new purposes
We may use your personal information for reasons not described in this Privacy Policy where permitted by law and the reason is compatible with the purpose for which we collected it. If we need to use your personal information for an unrelated purpose, we will notify you and explain the applicable legal basis.
Sensitive personal information
We ask that you not provide us with any sensitive personal information (e.g., social security numbers, information related to racial or ethnic origin, political opinions, religion or other beliefs, health, biometrics or genetic characteristics, criminal background or trade union membership) on or through the Service, or otherwise to us. If you do not consent to our processing and use of such sensitive personal information, you must not submit such sensitive personal information through our Service.
Your Rights
European data protection laws give you certain rights regarding your personal information. If you are located within the United Kingdom or European Economic Area, you may ask us to take the following actions in relation to your personal information that we hold:
You may submit these requests by email to legal@firstresonance.io or our postal address provided above in the How to contact us section. We may request specific information from you to help us confirm your identity and process your request. Applicable law may require or permit us to decline your request. If we decline your request, we will tell you why, subject to legal restrictions. If you would like to submit a complaint about our use of your personal information or our response to your requests regarding your personal information, you may contact us or submit a complaint to the data protection regulator in your jurisdiction. You can find your data protection regulator here.
Cross-Border Data Transfer
If we transfer your personal information from the United Kingdom or European Economic Area to a country such that we are required to apply additional safeguards to your personal information under European data protection laws, we will do so. Please contact us for further information about any such transfers or the specific safeguards applied.